Event Coordinator
- Field: Arts/Graphic Design
- Deadline: 2026-03-21 09:03
- West Yorkshire
We are seeking an outgoing, enthusiastic and creative Events Executive to join a friendly festival team. This role is perfect for someone already working in producing or project management who's ready to deepen their experience, work more creatively, and be part of the fast-paced and rewarding arts and culture sector.
This is a contract role between 6-12 months and with a potential to be made permanent on the successful completion of the initial contract.
About the role
Working closely with our Artistic Director and Head of Programme & Marketing, you'll help shape and deliver an exciting, high-quality programme of events and creative activity for our annual public festival. You'll collaborate with artists, performers, publishers, agents, funders and partners to make brilliant things happen-on time, on budget, and to a high standard.
No two days will be the same, and you'll be trusted to take ownership of your projects while being supported by a passionate and collaborative team.
What you'll be doing
Research, curate, plan and deliver events across assigned programme strands
Work directly with artists, speakers, partners and creative organisations
Keep production moving smoothly by communicating clearly with colleagues around scheduling, travel, accommodation, staffing and marketing
Support the marketing team with accurate event information, and occasionally help with writing and proofreading copy
Ensure colleagues handling logistics (travel, accommodation, catering, etc.) have everything they need
Collect and share artist and partner feedback to help us keep improving
Log and prioritise invoices and support budget monitoring
Meet agreed deadlines and delivery standards, escalating complex issues when neededThis role requires flexibility in working hours, particularly during the festival delivery period. A driving licence and access to a vehicle is preferred.
We're looking for someone who has:
Proven experience as a Producer / Creative Producer and/or Project Executive
A strong track record of delivering complex events from idea to evaluation
Excellent communication skills and the ability to build long-lasting relationships
Experience managing budgets
Confidence juggling multiple strands of work at once
Strong organisational skills and the ability to work independently
Excellent written and verbal communication
The ability to work quickly and accurately in a time-sensitive environment
Solid IT skills, including Microsoft Office and Mac
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