Office Manager
- Field: Office & Secretarial
- Deadline: 2025-12-29 03:12
- Henley in Arden, Warwickshire
We have been exclusively retained by a fast-growing and prestigious client on the lookout for a proactive Office Manager to join their offices in Warwickshire.
This is a dynamic and diverse role that involves providing invaluable administrative support for the Managing Director, Finance Director and wider team. A typical work week for this Office Manager will be 25 hours a week, Monday to Friday, 9am – 2:30pm.
Key Responsibilities:
General:
* Diary Management: Ensuring efficient scheduling and coordination of appointments. Producing weekly Team Movement Sheet and distributing to Team.
* Email Inbox Management: Keeping communication flowing seamlessly. Responsible for generic ‘enquiries’ email account and forwarding to relevant Team Members.
* Meeting Organisation: Preparing meeting rooms, meeting papers, lunch and transport, contributing to successful gatherings.
* Event Coordination: Organising hospitality and social events to foster a positive work environment.
* Personal Errands: Providing essential assistance to the Managing Director, Finance Director and wider Team, making their day more manageable.
* Corporate Event Booking: Arranging corporate events and entertaining, including transport and accommodation, enhancing the company's reputation.
* Office Equipment: Responsible for Laptops/Computers, Photocopiers/Printers, Telephones. Raising issues with equipment suppliers for quick resolution.
* PR: to assist with PR and website management.
* Office: Restock and tidy kitchen area daily ensuring a high level of cleanliness and hygiene is adopted. Ensure Meeting Rooms are always tidy throughout the day.
Office Management:
* Office Management: Maintaining a well-organised and well stocked environment including stationery, Brochures, Business Cards and refreshments
* Procurement: Take ownership of all Supplier Contracts to include Phones/Internet, Plumbing, Air Conditioning, EV Charge points, Office Plants, Confidential Waste, Cleaning/ Maintenance of Office Buildings and Grounds, Hygiene Products, Waste and Recycling, Fire Extinguishers, Fire Alarms, Security Alarm, Employers Liability Insurance, Exterior lighting and signage
* Co-ordinate repairs and timely servicing of all office equipment to ensure compliance is met
Finance Duties:
* Receive and input all invoices into Sage Accounting system
* Check all invoices within budget parameters
* Set up fortnightly BACS payments within online banking portal
* Maintain project spend updates
Health and Safety:
* Office: Annual PAT Testing
* First Aid: You will be First Aid qualified (training arranged if required) with responsibility for First Aid supplies/defibrillator and recording any incidents
* Inspection: Inspect Offices regularly for any hazards and rectify
* Policy: Health & Safety Policy – to be issued annually
* Health and Safety Executive: Ensure Offices are HS&E compliant HS&E Poster must be displayed within Office
* DSE: Annual DSE assessment for all Team Members
* Health & Safety Policy Statement: To be reviewed, signed, dated and filed (hard copy and soft copy) annually
* Contact Details: All Team Members to complete an annual Emergency Contact Form
As such we would like you to have:
* Exceptional Communication Skills: Proficiency in both written and spoken English
* Organisational Prowess: A talent for multitasking and meticulous attention to detail
* Finance Tasks: High level of numeracy with intermediate spreadsheet experience
* Prior Experience: A background in administrative or PA roles
* Team Player Attitude: A collaborative spirit that enhances team cohesion
By applying for this position, you authorise Auctoro Recruitment to hold your personal details on file for use in finding you a suitable position. Auctoro Recruitment will never transfer your information to a third party without your prior consent
